Confidentiality, Security and Privacy

Students may not act in any way that could disrupt the use of the network by other users. Students are not permitted to attempt, nor assist others, to gain access to the school system in an unauthorised way. Students must not deface/change computer desktop settings, damage computing equipment, or disrupt another student or staff member’s computing tasks. Students will log-off a computer once they have finished using it.

In line with privacy and confidentiality rights, students must not provide personal information about themselves or other students (home address or telephone number, etc.) on the network. They may not access another person’s files or read their communications. Students are not to share passwords or use other student logons. Students must not transfer printing or internet credits to or from other student accounts without the express permission of that student.

Note that the School and/or the Department of Education and Early Childhood Development have access to all email. Messages relating to, or in support of, illegal activities may be reported to the authorities.

 

1.1 Disclosure of sensitive or personal information using online methods.

 

The school’s Acceptable Use policy includes that we do not disclose personal and sensitive information for non-school purposes or without parental/guardian consent. We also expect that students do not disclose personal and sensitive information for non-school purposes also, unless it is with their parent/guardian’s consent communicated to school management.

 

1.2 Disclosure of sensitive or personal information to outside agencies

 

The school will inform you by phone or via Compass, depending on the urgency of the matter, when information is used or disclosed for purposes other than those with parental consent, including research or law enforcement.

The school will similarly inform students/parents when notices are received from the Department or Google (remembering that this school uses the ‘Google Apps for Education’ infrastructure) that information has been or will be used or disclosed for secondary or other unexpected purposes.

The current terms of agreement for Google and education are viewable via this link: http://www.google.com/apps/intl/en-in/terms/education_terms.html

 

1.3 The type of information CTS collects and holds

 

This school collects information about students and their families upon enrolment on the Department of Education’s CASES database system. It is secure and data is not sold, nor is your information accessible outside the school system. Typical data includes DOB, contacts and medical conditions.

This school is a “Compass” student management school. This software is permitted by the Department of Education to access student data strictly for in-school purposes. Compass is tightly integrated with the CASES system. The information collected by Compass is to do with student reporting, school assessment and excursion forms. All student data is accessible by the parent/guardian.

All student data is kept on the CASES system indefinitely. All student reports are held on the Compass management system for a reasonable amount of time.

The purpose for which the school collects, uses, holds and discloses student information is to manage students within a school system. Specific student incidents may necessitate disclosure of relevant data to outside organisations but only when that is mandated by law.

Parents/guardians may access student data via the “Compass” app or the school’s Compass website: https://cobtech-vic.compass.education/

 

1.4 Data disposal after a student leaves the school

After a student leaves the school, we will be able to delete student information as required.

Once the School revokes access removal will be processed by Google. No more than 180 days after expiration or termination of Customer’s use of an Online Service, Google will disable the account and delete Customer Data from the account.

 

2 Monitoring

The School reserves the right to review any material on user-accounts in order to determine the appropriateness of specific uses of the network. On occasions, students may encounter material which users, parents, teacher or administrators may consider inappropriate or offensive as it is impossible to effectively control all data on the school system. It is the student’s responsibility not to initiate access to such material if they stumble onto it. They should IMMEDIATELY disconnect from the site and report the incident to a school staff member, either verbally or electronically. Online abuse is similarly reported by students. The teacher reports such incidents to school management. School management may then escalate to outside agencies, such as law enforcement, if deemed necessary.

In reviewing and monitoring user-accounts, the school shall respect the privacy of user-accounts and, where possible, the user will be present. Activities that students unreservedly accept that Cobden Technical School may conduct include:

 Filtering of access to the internet and internet content.

 Record and inspect internet use by students.

 Record and inspect email use by students.

 Monitor and inspect the contents of a student’s network folder.

 Inspect the contents of any portable storage device that a student may bring onto the school premises [such as USB drives, mp3 players and mobile phones].

 Monitoring and recording of keystrokes, mouse clicks and screen content.

 

3 Unacceptable Uses of the Network and the Internet

  1. The use of chat or unauthorised email services is prohibited on the school network.
  2. Downloading executable files is prohibited on the school network.
  3. Use of P2P [torrent or file sharing] programs is prohibited on the school network.
  4. Student use of remote access programs is not permitted on the school network or internet.

Online games are only permitted if the classroom teacher has deemed them to be a part of the school curriculum. Storing of inappropriate content in any file format to a shared drive, cloud or LAN, is prohibited.

 

4 Student computing devices

If a student wishes to bring a laptop or netbook to school with the intent of accessing the school’s network, that student must allow the school to have full administrator access rights to that device. This device shall be subject to the same acceptable usage and software policies as a school curriculum computing device. Any device brought onto the premises will be monitored as per section 3 of this acceptable use policy.

 

5 Online behaviour – ‘Netiquette’

This is what our expectation is of our students:

I will be courteous and use appropriate language in communications via the internet. I will not use rude or obscene language, send messages that harass, insult or attack others in any form of electronic communications. I will not send nor display offensive messages or images. I will not engage in cyberbullying activities.